HomeMy WebLinkAbout10-27-2010 10-27&28-2010 * *
CITY OF �.,� * CITY COUNCIL RETREAT
MEETING AGENDA
' WASHINGTON October27-28, 2010
The Auburn City Council met in a special session on October 28 and 29, 2010 in
order to conduct its annual retreat to discuss City projects and other topics
related to Council visions and goals regarding Vision 2Q30. The session was
conducted at the Aubum Municipal Golf Course Clubhouse located at 29630
Green River Road SE in Auburn.
Mayor Peter B. Lewis and the following Councilmembers were present: Rich
Wagner, Sue Singer, Nancy Backus, Lynn Norman, Bill Peloza, Virginia Haugen,
and John Partridge.
Staff members present: Chief of Police Bob Lee; City Attorney Daniel B. Heid;
Parks, Arts and Recreation Director Daryl Faber; Information Services Director
Lorrie Rempher; Finance Director Shelley Coleman; Human Resources and
Risk/Property Management Director Brenda Heineman; Planning and
Development. Director Kevin Snyder; City Engineer/Assistant Public Works
Director Dennis Selle; Community Serdices Manager Michael Hursh; EzecutiVe
Assistant Tamie Bothell; Public Affairs Manager Dana Hinman; and Deputy City
Clerk Gafhy Richardson.
Also in attendance were Facilitator Greg Prothman and citizens Wayne Osborne
and Leslie Kae Hamada.
On October 28, 2010, Deputy Mayor Singer called the meeting to order at 8:38
a.m. and invited Mayor Lewis to make opening comments.
Mayor Lewis spoke regarding the previous visioning processes that some of the
Councilmembers present participated in: The purpose of this retreat is to include
those Councilmembers that were not on the City Council at that time. Mayor
Lewis encouraged Counc'ilmembers to enjoy fhe visioning process and to think
outside the box without the usual budgetary restraints that Council is constrained
with in order to develop a new Vision 2030.
Deputy Mayor Singer stated that the last visioning process occurred in 2001. Of
the current Council only she, Gouncilmember Wagner and Mayor Lewis, at that
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Ciri of Auburn Council Retreat Minutes Ocfober 28-29.2010
4ime a Councilmember, were involved in the development of the Vision Map in
the Council Chambers. Deputy Mayor Singer stated that she feels the Vision
Map may mean something entirely different to them than to Councilmembers not
serving at that time. Deputy Mayor Singer spoke regarding the desire to involve
current Councilmembers in the visioning process in an attempt fo develop a
cohesive atmosphere amongsf the Councilmembers and introduced Facilitator
Greg Frothman. Deputy Mayor Singer pointed out that Mr. Prothman was
involyed in the visioning process in 2001 and spoke regarcling his governmental
and private business bacKground as well as his assistance during fhe original
visioning process.
Mr. Prothman stated that he has facilitated approximately twenty Council retreats
during his career. In his experience, the success of such retreats are di�ectly
proportional to the amount of background work and forethought put into them
and the Council Operations Committee (COC) has done an outstanding job in
that regard. Mr. Pro4hman expressed his pleasure in b.eing invited to facilitate
the Auburn City Council retreat.
Councilmember Wagner stated that, as the Chair of the COC, he was the lead in
developing the retreat agenda. Councilmember Wagner invited fhe department
directors to introduce 4hemselves.
Councilmember Wagner reviewed the agenda and pre-retreat planning and
exp�ained that the COC members will present five oVer-arching strategies, invite
amendment or addifion to 4hose strategies, and invite staff participation. The
COC members will also invite unstructured, broad visioning to include selection
of goals and priorities. Councilmember Wagner referred to an updated vision
map and Vision for Auburn's Future posters and spoke regariiing the
prioritization process. There will also be an overView of outcome-based
budgeting processes..
Councilmember Wagner displayed a Power Point presentation related to the pre-
retreat planning process. There are 64 goals currently on the updated City
Vision 2016 map. The goals do noY include any water, sewer, storm drainage or
solid waste goals. To focus on the most important goals to be discussed,
Councilmembers voted on the goals on a scale of 1-3 with the highest nuinber of
votes per goal of, potentially, 21 points. The COC considered those goals
totaling votes of 11 or more poiMs which totaled 36 goals. Of those 36 goals,
fhe COC selected 10 transportation goals to discuss at the August 30, 2010
Committee of the Whole.
The COC felt that a necessary part of visioning was to identify key strategies that
support the City's current vsion and Mission Statements. Five key strategies
were deVeloped and each goal was assigned to 4he strategy area where it has
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CiN of Auburn Council Retreat Minutes Octobec28-29.2010
the most influence. The five strategies wili be presented later in the agenda and
Gouncilmembers will be invited to suggest amendments or additions to the
strategies. Councilmember Wagner reviewed a sample of developing strategies
and related goals, with goals being the tactics for implementation.
Councilmember Wagner 4hen reviewed strategies and goals as related to the
City's Vision and Missio.n Statements. The five key strategies included the
following:
o One Auburn
o Community Center
o Redevelop Urban Center
• Sustainability
o Develop Green Zone
o High Density Zoning
o Quality
o Public Art Downtown
o Save Ou� Streets (SOS) and Arterial Pavement
. Partnerships
o Service Clubs
o Muckleshoot Indian Tribe
. Livability
o Medical Zone
o City Hall Plaza
Councilmember Wagner referred to the City's Vision Statement ancl stated that
key words for him are "enjoyiife". He relates these words to good jobs, housing,
e.ducation, arts, religion, personal safery, historical experiences, interaction with
nature, local healthcare, and maneuvering around town.
Deputy Mayor Singer pointed out that schools, education, and acfivities for
children are high priorities for those individuals considering relocation.
Gouncilmember Backus sfated that all of the matters referred to are intertwined
with the infrastructure and funding.
Councilmember Wagner stated that he believes that Cou�cil does a good job in
meeting the goals of the City's Mission Statement, but believes developing
strategies will assist Council in 4his endeavor.
Mr. Prothman pointed out that the City's Vision Statement was developed a
number of years ago and inquired as to whether it is still the appropriate vision
now and for future years.
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Citv of Aubum Council Retreat Minutes October 28-29,2010
Counc'ilmember Norman stated fhat Ehe phrase "all ages"tends to categorize age
groups and could be conshued to include ethnicities and recommended the
phrase be changed to "all people".
Councilmember Wagner pointed out that 4he phrase "all ages" was originally
included so as to encompass the elderly and youth in our community.
Councilmember Haugen concurred with Councilmember Norman with regard to
changing the phrase to "all people".
Councilmember Peloza concurred with Councilmemb.er Wagner with regard to
the phrase "all ages". Councilmember Peloza recommended changing the
phrase''enjoy life" to "enjoy a high quality of life".
Councilmembers concurred that the Vision Statement should read:
"As a city of regional significance, proud of its small town heritage
as well as the diversity of its people and neighborhoods, Auburn
offers an opportunity of a high quality of life for people of all ages."
Councilmember Partridge inquired with regard to adding phrasing related to the
economic part of life.
Councilmember Backus pointed out that the Vision Statement is an overarching
statement and the Mission Statement is more detailed with regard to providing
the opportunities provided within the Vision Statement.
Councilmembers briefly discussed the worcJing of the Mission Statemerit anii
ag�eed that the wording is sufficient.
Councilmembers reviewed the following Mission Statement strategies:
"One Auburn" -
Councilmember Backus spoke regarding the strategy of "One Auburn". The City
of Auburn includes a very diverse population. "One Aubu.rn" promotes a strong
sense of community allowing people to appreciate each other through
celebration and encourages working fogether to solve problems cooperatively.
$ustainability -
Councilmember Wagner spoke regarding the strategy of "Sustainability" which
provides economic viability, coupled with environmental stewardship while
planning and acting for our future: Councilmember Wagner stated that
economic viability also encompasses the City's inf�astructure.
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Citv of Aubum Council Retreat Minutes October 28-29:2010
Councilmember Backus stated that sustainability of our community also
encompasses the ability for our elderly to remain in the community in facilities
such as Wesley Homes once 4hey lose the capability to remain in their own
homes.
Quality -
Councilmember Backus stated that "quality" represents striving for the best in
people, projects and services. This entails working together cooperatively and
efFciently with professional management and with responsive and accessible
leadership in order to meet the needs of the citizenry.
Councilmembers discussed the terms "One Auburn", "Sustainability", and
"Quality", as they pertain to the strategies supporting the Mission Statement.
Partnerships -
Deputy Mayor Singer stated that Auburn is a city of regional significance due to
our geographical location and must plan accordingly, Auburn's designation as
an Urban Center and partnerShips also make Auburn a city of regional
significance as communities have come to rely more upon each other. The City
of Auburn provides a lot of leadership with regard to interconnections with other
jurisdic.tions, party due to being a two-county city and Council's participation on
yarious committees in both counties. The City has internal partnerships within
the community, such as service organizations and the Muckleshoot Indian Tribe,
and also regional partnerships. Council is continuously seeking new and
equ'itable partnerships in an effort to establish po.sifiye relationships throughout
the region. The partnership strategy is an effort to recognize that the City can no
longer sustain itself without forming partnerships.
Livability—
Deputy Mayor Singer stated that "livability" involves quality of life, public safety,
and creation of a desirable community.
Due to time constraints, Councilmemb:er Wagner suggested that Council review
the suggested strategies later in the afternoon.
Mr. Prothman explained the purpose of the visioning process and invited Counc'il
to share 4heir visions for the City of Auburn. The following visions were
expressed by CounciL•
o Golf Course driving range (Peloza)
• Create a closer sense of community with regard to economic.s and
ethnicity (Backus)
. Expand the airport in another location to improve commercial traffic
(Peloza/Wagner)
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Citv of Auburn Council Retreat Minutes October28-29. 2010
• Provide support to the business community while s4'ill being supportive of
residents to help economic growfh (Backus)
. Increased safety in 4he downtown area to encourage more businesses
(Singer)
• Affordable housing (not low-income) in the downtown core for citizens
working in the downtown area or commuting via the Transit Station
(Norman/Singer)
. Promote the City based on the diversity of business centers "around" town
rather than just "downtown" (Partridge)
. Determine which parts of the community attract citizens and businesses
so we can duplicate that style in other areas and proVide
interconnectedness for citizens in order to balance our demographics
(Singer)
. Promote a sense of "One Auburn" when pulling in higher end housing and
determine how to build connections and alleviate the social economic
_ _
diyisions (Norman)
. Gomplete the Community Center in an effort to bring people in outlying
areas into the downtown area, promote diversity, and "One Aubum"
(Wagner)
• Incorporate preservation of historic homes and buildings located in the
downtown area and concentrate more on the historical connections
(Haugen)
• Assimilate the Lakeland Hills community into the "One Auburn" community
(Peloza/Wagner)
• S#rive to create interlocal cooperation between jurisdictions and school
districts (Peloza)
• Eliminate downtown blight and create a sense of pride and vitality in the
downtown area (Norman/Singer)
. Balance redevelopment and focus of business areas in outlying areas and
the downtown core (ParFridge)
Mayor Lewis spoke regarding the preservation of Main Street in addition to
complying with density requirements. Staff is evaluating Auburn's five
business areas in an effort to encourage development of commercial and
communities within those five areas, such as creating urban villages.
o Revitalize areas in south Aubum to encourage community renewal
(Singer)
o Rartner with the bu.siness and private sector to develop an animal care
cen#er/park, owned and operated by Auburn, with a local setting where
people in the region can come and enjoy their pets and promote the idea
of inembership and ownership for the community of fhe animal care
center via licensing fees (Partridge/Wagner)
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CiN.of Au6um Council Retreat Minutes October 28-29.2010
• Include the concept of an animal care centeNpark in the City's survey
(Wagner)
• Become more invofved with the Lakeland Hills Homeowners Associations
_ . _ _ . ..__. _ _
in an effort to promote inclusiveness (Haugen)
e Create more neighborhood walkability and connectivity, such as in the
Lakeland, Lea Hill, and West Hill areas, and within other neighborhood
areas to create a connection befiereen the neighborhoods and also to the
Auburn community (Backus/SingedHaugen)
. Creation of a dog park in the Auburn valley (Haugen)
• Review boards and commissions to assure that they are focused on their
missions (Peloza)
• Review whether all boards and commissions should have councilmember
participation as a non-voting member (WagnerlPeloza/Haugen)
. Continue development of an educational center in conjunction with Green
Riyer Community College (GRCC) and encourage students to stay in the
community after completion of their education (Partridge)
e Encourage corporate headquarters to locate in Auburn in an effort to bring
mo�e jobs to the community (Singer)
At 10:15 a.m., Deputy Mayor Singer rece.ssed the meeting for a fifteen minute
intermission. Deputy Mayor Singer reconvened the meeting at 10;30 a.m.
Mr. Prothman reviewed Council's prior discussion and mapped out the following
visions:
• Downtown hub and city center
• Economic zones —applicable to neighborhoods and commercial zones
• Walkability— applicable to downtown and urban areas and neightiorhoods
. Animal parks
. Education Center— inclucling all schools/higher education
Gouncilmembers reviewed the concepts presented by Mr. Prothman.
Councilmember Wagner expressed a desire to see more high school graduates
co.ntinue to seek higher education and return to work in the Auburn communi#y
and spoke regarding strategies such as his efforts to work with Washington State
UniVersity (WSU) stutlents.
Councilmembers discussed incentives fhat might be offered and partnerships
with educational entities and servic.e clubs that would encourage students to
see.k higher education and promote the City of Auburn as an educational cente.r.
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Citv of Auburn Council Retreat Minutes October 28-29. 2010
Councilmember Partridge spoke regarding educational opportunities offered
fhrough 4he Miss Auburn Scholarship Program and fnding ways to have those
funds spent with Auburn's educational facilities, such as GRCC.
Depury Mayor Singer reported on successful efforts by Kitsap County to bring
joint distance leaming centers into various communities and suggested that it
would be beneficial to the Auburn communiry to seek such partnerships with
educational entities such as WSU and the University of WasHington (UW)
Councilmember Norman spoke regarding business academies thaf provide
educational opportunifies for employees and stated that there are opportunities
to encourage similar academies at GRCC.
Director Heineman reported that the City has taken advantage of training
opportunities offered by GRCC for employees in the Water Division. Director
Heineman also reporte.d that, in connection with the City's energy conservation
e.fforts, WSU has installed equipment in the City's pump stations. VVSU
professors are analyzing the data to determine how the City moves its water.
This, in turn, provides an educational opportunity for employees.
Councilmember Norman sugge.s.ted that, in order to promote participation in
community events by outlying neighborhoods, the City could place signage or
banners regarding the everits in the LaKeland, Lea Hill, West Hill and other
areas..
Discussion followed regarding Council involvement with homeowners
associations.
Deputy Mayor Singer stated that there are spec�c buildings in the City that
should be preserved for the public, such as the old post office and Carnegie
Libra,ry. Deputy Mayor Singer suggested that there are other historical buildings
that need to be identified antl preserved and tactics need to be developed to
idenfify 4hose buildings.
Councilmember Backus mentioned that the home located behind the Auburn
Dance Academy, formerly owned by Dr: Ballard and now belonging to Dr.
Ferguson, would be a good candidate for a historical designation,
Discussion followed regard preservation of historical structures including:
. Guidelines related to City involvement
o Ownership recognition
• Development of gu.idelines
• Recognition plaques or signage
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Citv of Autiurn Council Retreat Minutes _ October 28-29. 2010
• Incentives via property fax abatement for State designated historical
buildings
Councilmember Haugen reported on a historical home she recently visited and
reported that historical landmarks are [equired to be open to the public finrice a
yeac
Councilmember Partridge suggested utilizing service club connections to help
with preservation or clean-up of specific historical areas or neighborhoo.ds.
Mayor Lewis encouraged Council to estabiish preservation of historical buildings
, as a Gouncil goal and to develop guidelines. Some homeowne�s may not uvish
to acquire a State designation as a historical building due to strict regulations
related to usage. Businesses may be more interested due to tax abatement
incentives.
Gouncilmember Haugen pointed out advantages to the City with regard to
obtaining historical significance of sttucfures. Many residents are unaware of the
historical significande of their homes.
Deputy Mayor Singer noted that a recent King County survey may help identify
historical st�uctures within Auburn.
Gouncilmember Backus suggested that the City could create walking tours of
historical are.as thereby creating community pride, education with regard to the
heritage of the City of Aubum; and tourism promotion:
Couneilmember Norman stated that the strategies as stated above are all good,
but feels fhat "Partnerships" are an action step to achieye the other strategies.
"P-artnerships" should not stand alone and should be moved under "One
Aubum".
There was a consensus to move "Partnerships" under the strategy "One
Auburn".
Councilmember Peloza spoke regarding community festivitie.s, specifically
Aubum Good O�' Days. Counciimember Peloza reported that he was recently
approached by a service organization suggesting that this festivity is in need of
rejuvenation due to lack of community participation.
Deputy Mayor Singer stated that the subject of 4he Auburn Good 01' Days
fe5fivity came up after a recent meeting of the Aubum Tourism Board. The
discussion included whether more volunteers were needed to assist the Auburn
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Citv of Autiurn Council Retreat Minutes October 28-29.2010
Good OI' Days organization or if the Tourism Board should sponsor another
group for a different type of festiVal.
Gouncilmember Peloza suggested the event needs more publicity prior to the
event and expressed concems that the service clubs may not wish to participate
in the upcoming event.
Mayor Lewis reported that he has been contacted on numerous occasions by an
organization called One Reel, which is seeking a location central to the Puget
Sound are.a to organize an international festival. One Reel currently organizes
the Bumbershoot Festival.
Councilmember Haugen spoke in favor of involving the Tourism Board with
Auburn Good OI' Days.
Mayor Lewis offered to contact One Reel with a consensus of the CounciL Such
a festiVal may require some City resources. Festivals are a form of cultural and
economic development and it would be appropriate to involve the Tourism
Board.
Deputy Mayor Singer noted that One Reel does all of their own fund-raising.
Councilmember Wagner stated that there are many positive features to Auburn
Good OP Days, but it has not recently done as well as in years past; partiallydue
to lack of advertising. There are many good aspects of the event and it could
use revitalization, perhaps through the perspec4ive new participants in the Good
OI' Days organizafion. Councilmember Wagner gave an example of
revitalization using the Cify's BRAVO! program,
Deputy Mayor Singer reported that the Tourism Board has discussed fhe
prospect of a festival at the Municipal AirporE with old cars, airplanes, and hot air
balloon glow and races, including food and vendors.
Councilmember Backus noted 4hat a similar festival was held at 4he Airport in the
1970-80's involving such events as a Rottles fashion show, service organization
booths, and old cars.
Councilmember Norman pointed out that, at one 4ime, there was an event
involving hot air balloons 4hat flew from the Airport to the location now occupied
by the Super Mall.
Councilmember Partridge stated that festivals provide a marketing opportunity,
such as air shows, which can d�aw people into the Auburn area that migfit not
come otherwise.
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Citv of Auburn Council Retreat Minutes October 28-29. 2010
Discussion followed regarding ideas to include events throughout fhe community
ra4her than just downtown Auburn, garnering involvement of the business
co.mmunity, and ways to assist the Good OI' Days organization via comriiunity
assistance; Aubum Area Chamber of Commerce, and the Aubum Tourism
Boards towards working for the revitalization of the event.
Councilmember Wagner spoke regarding the Washington State band
c.ompetition held in conjunction with the Aubum Veteran's Day Parade. The
competition draws a large crowd and is also critical to the success of fhe
Veteran's Day Parade. Councilmember Wagner suggested 4hat the competition
is a good marketing tool and that Council should work harder regarding
promotion of the event.
Deputy Mayor Singer noted that, through the Aubum Tourism Board, band
participants are offered discounts on lodging and are provided informational
packets on attractions and things to do in Auburn.
Continuing discussion on visioning, Councilmembers added the following items:
• Vibrant arts community (Singer)
• Off-leash dog park (Norman)
. Valley All-City Band sponsored by Cities and Sshools Forum
(Partridge/Haugen)
Mayor Lewis inquired regarding the position of economic development staff and
whether this position should remain under the Mayor's office or fall under
Planning and DeveloPment Department. Discussion fqllowed regarding this topic
ancl Mayor Lewis suggested that the question be brought before the Planning
and Community Development Committee.
In response to questions from Deputy Mayor Singer, Mayor Lewis stated that
more reports could be provided to Gouncil regarding economic development
efforts, strategies,and successes.
Continuing discussion on visioning, Councilmembers added the following items:
• Fully develop Aubum's Environmental ParK, environmental zone, and
science and technology area (Noiman)
• Form a Green Economic Development Task Force (Wagner)
. Future planning for growth management - Find a way to match growth to
infrastructure, including funding (Norman)
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Citv of Aubum Council Retteat Minutes . October 28-29.2010
• Centers of excellence in development - Innovative ideas in housing
developments with regard to enyi�onment and green areas (Norman)
• Major medical park or district - Develop broader partnerships with Auburn
Regional Medical Center (ARMC) and ARMC Board of Directors (Singer)
. Identify and build on Auburn's benefits, amenities, and uniqueness
(Backus)
Discussion followed regarding ezpansion possibilities of ARMC and building
stronger relafionships with ARMC Board of Directors and Muckleshoot Indian
Tribe (MI�.
Deputy Mayor Singe� recessed the meeting for lunch at 12:00 p.m. Deputy
Mayor Singer reconvened 4he meeting a412;41 p.m.
In an effort to assist Council during the prioritization process, Mr. Prothman
proposed that staff members provide presenfations on Councils 2016 goals and
elaborate on any issues requiring debate or discussion to be cataloged for a
future Committee of the Whole meeting.
Ensure that Auburn.is a safe and secure place to live or have a business:
Chief of Police Bob Lee reported that he reviewed the 2009 Corimmunity Survey
and determined that crime and safety proved to be the highest positive
correlation with the overall quality of life rating by participating citize.ns. Staff
perForms an annual evaluation of staffng, crime statistics, and deployment to
dete.rmine a workload analysis. Chief Lee referred to the graphs included in the
agenda packet from the 2009 Wo�kload Analysis and reviewed comparisons
f�om 2005 to 2009 on the following:
• ComputerAnalysis Dispatch (CAD) calls for service which are up slightly
from 2008
o Increases in population
• Correlation between the CAD ca.11s and incident reports
. Response time ave.rages
. Commissioned staff
• Incidents by district
• Violent crimes reported to the Association of Washington Sheriffs and
Chiefs which have decreased by 10:2% between 2006 to 2009
. Violent crimes by category
. Downward trend of property crime.s, whic.h are down 8.1% from 2008 and
down 17.2% ove.r the last five years
. Property crimes by category which are down 8.2%
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Citv of Aubum Council Retreat Minutes October 28-29.2010
e Auburn's State Crime Rating which is 43ro (of 248 cities and counties and
based on crimes per 1000 citizens) and which is up from 11�h in the State
in 1999
e Crime per population
• Crime per population comparison
• Crime per State ranking
In response to ques4ions from Councilmembers, Chief Lee stated thatthere is an
overall downward trend for crime throughout the United States. The Community
Response Team (GRT) was started in 2008 and has proven to be a great asset
for Auburn. The CRT office�s are diPecfed toward the Problem Oriented Policing
(POP) philosophy and continue to provide direct policing. The CRT also targe4s
gangs, handles fhe Rental Housing Program, and handles Block Watch
presentations. Prosecution, court and probation philosophies also aid in crime
reduction.
Chief Lee sfated that the outdoor firing range is currently for Auburn Police
Department personnel and the Valley Regional Swat Team. Staff continues to
see.k funding and regional support to construct a regional firing range as Seattle
may be closing their police range.
Councilmember Wagner requested 4he following items be added to Ehe parking
lottopic list:
❖ Does Auburn warit to get out of the probation business?
❖ Does Auburn want to have an improved firing range?
❖ Domestic violence prevention and prosecution
Chief Lee reviewed the crime per population comparisons of the 31 cities and
courities with populations of 25,000 - 50,000 and also, due to 4he recent
annexations, for populations of 50,000 - 100,000 from 1998 through 2009 and
crime per State ranking from 1998 through 2009.
Sta6ilitV in Neiahborhoods & Downtown
Community Services Manager Michael Hursh reported that the City has
managed relationships with service providers, property owners and other related
parties in advocating for cohesive and safe living conditions for residenfs while
maintaining 4he City so as to be suitable for all geographical environments, such
as schools and parks, and businesses are surrounding those areas. The recent
passage of Ordinance No. 6328 provides the City with a civil penalty option, if
needed, to address abandoned and foreclosed properties in an effort to provide
stability in neighborhoods. Code Compliance is actively working with other
departments, especia�ly during these distressed times, and are using a
progressive approach to insure compliance with City regulations and standards.
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Ci4v of Auburn Councii Retreat Minutes October28-29.2010
Police services have been re.structured to serve the district neighborhoods while
working to be visible and actively seen as an accessible resource. When
appropriate the community-at-large has been contacted regarding potential
concerns. The police presence has enhanced the security of citizens.
Mr. Hursh stated that regulations regarding the development of single-family and
multi-family residences have been passed to secure the long-term goal of
stability. The Save Our Streets (SOS) Program continues to be a popular
instrument for improving local st�eets while neighborhood traffic calming and
sidewalk programs focus on safety, reduction of cut th.rough traffic, and
accessibility for residents. The intentional targeting of neighborhoods with the
mos4 need of infrastructure rehabilitation is an on-going focus. Conducting
neighborhood meetings involves all issues related to the specific needs of that
particular neighborhood. The neighborhood meetings also provide a forum for
residents to voice their needs and concerns and provide the opportunity for the
City to respond.
Councilmember Peloza requested the following item be added to the parking lot
topic list:
4• Rrovide the opportunity for a Cquncilmember to attend the neighborhood
meetings
Mr: Hursh reported that the social service agencies and the clients they seroe
have been contacted in cases of concern or identified risks. The network of
support that is present through social service agencies is invaluable to the City in
working with the mpst vulnerable populations and tHe cont�acted agencies are
reliable partners. V1/orking with the social service agencies, churches, and
service clubs provides the Ciry a powerful opp.ortuni4y to impact the Auburn
community at large. The City is comprised of 55% of Iqw to moderate income
according to the last census and the number of low income housing will increase
due to recent annexatioris. Manager Hursh spoke regarding improving Lea Hill
Homes near GRCC which is now approx 70% homeowner occupied
Councilmember Wagner requested the following item be added to the parking lot
topic lisf:
❖ Investigate zoning and other program opportunities that the City could use '
to encourage owner occupied housing
Deputy Mayor Singer requested the following item be added to 4he parking lot
topic list:
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Citv of Auburn Council Retreat Minutes October 28-29.2070
•S What is 4he City doing regarding the concentration of sex offenders in a
particular part of the City?
Enhance Human Services
M�. Hursh reported that the City Council worked to determine main areas of
funding related to Ehe most prevalent ne.ed in the community. Staff identified five
areas that are strategic in the emphasis for our funding cycles via the General
Fund and federal funding. Staff has worked to c�eate new funding processes in
concert with the surrounding communities. Staff further enhanced 4he process to
streamline the burden on agencies with multiple applications to various cities in
4he soufh Puget Sound area by creating an online system. The Human Senrices
effort is now directly linked with the City's Administration Department to further
coordinate the services available to the community and to better promote fhe
resou�ces available. Work continues on the one-s4op concept for human
services. The agencies and the Gity participate in what is best described as a
virtual campus, knowing the available resources and relying on one another to
supply them with the need that has presented itself in their clienYs lives. This
relational approach has been strengthened by the crea4ion of an informal
di�ecfor`s breakfast in an effort to maintain communications.
Councilmember Norman requested the following item be added to the parking lot
tgpic list:
•3 Explore the possibility of associating the Multi-Service Genter with the
Community Center
One Stop Center
M�: Fiursh stated that the concept of a One-Stop Center started some time ago.
Project participants and staff worked to form an independent board of interested
community members and agency staff. The board commissioned a preliminary
feasibility study to determine the needs of potential users of the facility and
included a definition of the scope of services to be provided. A huge issue is the
cobrdination of funding to pay for a center. At this time it is estimated that 25%
would be government funding, 25% private foundation funding, 25% capital
campaign funding, and 25%o detit serVice. The Collins Group conducted the
feasibility study and was subsequently tasked with creating a business plan for
4he model. The board is currently operating via a Wa1-Mart grant and there are
ongoing discussions with King County Council, 1Nashington State Housing Trust,
and other human service funding sources in an effort to obtain the necessary
funding.
Auburn Housinst Authoritv
Mr. Hursh reported that an investigation was made into the feasibility of an
Auburn Housing Authority. It was determined that it is unfeasible at this time due
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Citv of Aubum Council Retreat Minutes October 28-29. 2010
to an exclusive arrangement between Housing and Urban Design (HUD) and
King County Housing Authority. Auburn will continue to re.ceive Community
Development Block Grant (CDBG) funding, a portion of which can be allocated to
housing issues. The South End Area Regional Coalition for Housing (SEARCH)
was formed as an alternative funding source. SEARCH is a coalition of cities
through an interlocal agreement who face similar issues in providing affordable
housing. SEARCH will be opera4ional when fhe enrollment period is finished.
Presently four ci4ies have joined SEARCH inciuding Auburn, Enumclaw, Algona
and Pacific. Presentations have been made to the councils of Covington, Maple
Valley and Black Diamond and preseritations will be made to fhe c'ities of
Sumner, Buckley, and Bonney Lake. Poiice, Planning, and Human Services
staff has been developing a strategy to address c.urreM and future housing
issues and are looking at as many creative tools as possible.
Councilmember Wagner suggested removing the Council goal to "Consider an
Auburn Housing Authority" and replace it with "Continue efforts 4o crea#e
SEARCH" and Councilmembers concurred.
Urban Center ExtendedAreas
Planning and Developmen# Director Kevin Snyder �eported that the Urban Core
Task Force, which originaily focused on the downtown core, began research of
the downfown area and its connections to other areas within the community,
including economic and residentia► districts. The Task Force will present their
fhoughts, ideas, and recommendations as they pertain to building the u�ban core
areas in a bro.ader context than originally conceived at upcoming Committee of
the Whole meeting in November, 2010. Auburn's Urban Center designation is a
planning designation, but the Urban Center concept is broader than that as it
encompasses more elements than just the artificial bounda .ry of the urban core
area. 14 must aiso be determined how to integrate the concept into city-viride
comprehensive planning. Director Snytler reViewed timelines, dates and
milestones of the Urban Core Task Force.
Councilmember Wagner requested the following item be added to the parking lot.
topic list:
•S Integrate, as a connection, the Les Gove Community Campus into the
Downtown Urban Center
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Citv of Auburn Council RetreatMinutes October 28-29. 2010
Medical/Hosaital Zone
Director Snyder referred to the previous discussion related to engaging ARMC in
discussions regarding crea4ion of a medical/hospital zone. The medical/hospifal
zone idea is to establish an incentive based approach and determine how to
develop the zone as an asset for economic development and the building
community.
Urban Center Increased Densitv
Director Snyder reported that part of the challenge for the City entails a legal
obligation to consider a plan for density to accommodate the growth projections
for the region. Ea�lier in the year, Council adopted popula4ion and empioyment
targets, which provided an in'ifial framework. The Puget Sound [egion is
projected to grow in population by approximately 1.5 million in the next thirty to
forty years, some of which will locate in Auburn, and the Urban Center has
historically been a significant landing zone in that regarii. Council and staff will
need to determine if we are accommodating enough of the populafion density in
the downtown area or determine if the extending boundaries should be
expanded, This is an issue that has both legal and community implications and
co.nsideration, At this time, it should probably be a parking lot issue as it will take
center stage in the comprehensive planning efforts to a ceitain extent.
Inner Citv Shuttle Service
City Engineer/Assistant Rublic Works Director Dennis Selle reported that there
are currently three existing routes that provide shuttle services around the City.
The 497 Route, referred to as the Lakeland Route; is an a.m./p.m. commute�
route running Monday through Friday from the Lakeland area to 4he Transit
Station. The City has a partnership with Pierce Transit costing the City
approximateiy $116,000 which is paid out of the Arterial Street Fund. The 910
and 919 routes provide all day services, Monday through Saturday, which are
geared more fo� transport ride�s from business to business and serVice to
service within fhe city. The City has a partnership with Metro Transit costing the
City approximately $100,000 also paid out of the Arterial Street Fund. There are
currently no plans to expand any of the services at this time by either Pierce
Trarisit or Metro Transit, but they do plan on keeping the existing services and
meeting 4heir commitments.
Deputy Mayor Singer inquired regarding adVertising efforts related to the shopper
shuttles operations.
AsSiStant Director Selle stated that the information is on the City's website and
other media outreach efforts have been made. The route schedules are
included in the Metro Transit bus sche.dules. Notification was also provided to
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Citv of Auburn Council Refreat Minutes October 28-29.2010
the various h.omeowners assqciations, neighborhood groups, block watch
groups, the YMCA, Aubum School District, and human services proViders.
Councilmember Wagner request the following item be added to #he parking lot
tdpic list:
❖ Lakeland shuttle capacity versus ridership, ridership demographics and
related costs
Councilmember Wagner expressed concerns regarding the cost of govemment
subsidies for transit ridership fqr middle and upper income population in the
Lakeland area.
Mayor Lewis pointed out 4hat the Lakeland shuttle is the only bus or shuttle
service provided in the Lakeland area, including services for the senior
population in that area. There is no other Pierce Transit bus service in thaf area.
Carneqie Librarv and Old Post Office
Director Snyde� sfated that both the Carnegie Library and the old Post Office are
bo4h on 4he state and national registers of historic places. The Gity of Auburn is
a member of the King County Historical Landmarks Commission and any
signifcant alterations to either structure fall under the purview of 4hat
commission. Director Snyder gaVe a brief history of the old Post Office, which is
currently vacant and is an underutilized asset that could be an added amenity to
the community.
The Carnegie Libra.ry is currently under private owne�ship. It was built via funds
received from the Carnegie Foundation. The Carnegie Foundation does not
funti liistoric preservation or rehabilitafion of the structures that their founder
initially built as they see that as a community respon,sibili.ty. Although there are
no funding opportunities through the Carnegie Foundation, there rray be othe�
funding opportunities via other entities. The City would have to coordinate
revitalization and preservation with the prope.rty owner since it is under private
ownership. The City would be well served to continue keep the 6uildings as
performing assets in the community. There are various limited funding
opportunities for historic preservation. There seems to be an undervalued
funding stream, via public or private funding, for historic preservation.
Councilmember Norman requesteci the following item be added to the parking lot
topic list:
❖ Continue with preservation efforts wifh fhe historic house located behind
the Carnegie Library known as the Ballard House
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Citv of Auburn_Council Retreat Minutes. . October 28-29.2010
Develop.Envi ronmental.Park
Director Snyder reported there are various aspects to the implementation of
Gouncil vision for the Aubum Environmental Park. Over the years, there have
been acquisition efforts to establish an urban open space within the central
downtown area. There are areas on both sides of State Route 167 (SR 167)
identified as Phase 1 and Phase 2 areas for the Auburn Environmental Park:
The City successfully cqmpleted the acquisition of approximately 110 acces
within Phase 1 on the east side of SR 167. Certain improvemenfs have been
completed, including construc4ion of fhe birding tower and information kiosk. A
trailhead will be completed from Main Street leading to the birding tower via
State grant funds with a level of City participation. Staff has been strategizing
with regard to updating the current maste�plan as it is not consistent with current
permitting limitations due to property ownership. Staff is currentiy working on
negotiations with Washington State Department of Transportati.o.n with regard to
acquisition of approximately 57 acres on west side of SR 167. Discussion
followed regarding trail design, bicycle access, and the permitting process.
Develop Green Zone
Director Snyder reviewed the development of 4he Environmental Park green
zone to attract green technology development in the area. This area ofthe City
historically had manufacturing and/or warehouse distribution development. The
area also includes some historical residential communities. The area is
someuvhat underserved with regard to public infrastructure such as streets, anii
private infrastructure, such as broadband capacity. Director Snyder reviewed
efforts to date including Phase 1 of the Code Update Project and development of
an ince.ntive based approach to attract green development to the area. Director
Snyder also spoke regarding cooriiination efforts with regard to the Washingt"on
State UniVersity (WSU) Institute of Sustainable Design IDeX project. There is a
need to fully understand fhe market forces and to develop an economic
developmenUmarketing strategy for the area. As the City looks to position this
green area in the regional and liroader market place, it needs to have a
distinction to attract interest in a compefi4ive market place.
Develop Gommunitv Genter atLes Gove Park
Parlcs, Arts anii Recreation Director Daryl Faber reported that the Les Gove
Community Center project is on hold due to a lack of funding, but will complete
the intemal campus plan when the City is abte to move forward with the plan.
Director Faber reviewed the progress of the gymnasium and parking lot portion
of the project, which Council opted to move forinrard with: Director Faber spoke
regarding the economic development and Human seniices aspects of a
Community Cenfer, which would complete the campus. A Community Center
would also provide a central fac'ility for recreational, educational, sports, and
ofher activities for citizens of all ages. Director Faber stressed the importance of
providing a facility dedicated to youths and teens. Staff c.ontinues to work toward
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CiN of Auburn Council Retreat Minutes October 2&29.2010
building partnerships, including a gran4 of approximately $1,000,000 from the
Boys and Girls Club for the gymnasium project. Ditector Faber stated that the
gymnasium will be approximately 20,000 square feet and will include a banquet
room with a capacity of 450, two classroom enrichment spaces, and five
community spaces. There are also two meeting spaces in the Parks and
Recreation Administration Building (PRAB), and additional meeting spaces in the
Senior Center and Museum. King County Library provides meeting spaces as
well.
At 1:45 p.m., Deputy Mayor Singer recessed the meeting for a twenty minute
intermission. Deputy Mayor Singer reconvened the meeting at 1:58 p.m.
Unification of New.Communities
Manager Hursh reported that there is currently more diversity in the Autiurn
commuhity that previously experienced. Intentional outreach has begun in an
effort to engage these populafions currently served in a ciyic conversation with
the goal of increasing their invo.lvement and access to local government and
services. A Diversity Roundtable was established to provide an opportunity; in
an informal setting, to allow people from different backgrounds to come together
to discuss quality of life and issues of importance to each group. The gro.up was
also formed to ensure that diversity is not limited to just a cultural component,
but also such components as econqmic and social networking diversity.
Manager Hursh gave an example of high school students with regard to their
acceptance of their diverse bacKgrounds. Manager Hursh spoke regarding
efforts to foster this type of attitude of acceptance throughout the community.
Manager Hursh also reported that neighborhood meetings have been taking
place, which provide a good link to those in need. The Housing Repair Program
also provides a means to establish those neighborhooiis that may be in need of
assistance from the City via neighborhood meetings. Manager Hursh gave
several examples of opportunities for neighborhood outreach. In addition to
diverse populations as target groups, the outreach to new communities or
underserved neighborhoods, as a result of recent annexa4ions, have been part of
the engagement effort. Various communication tools have been employed in an
effo.rt to engage the entire community.
In response to questions from Councilmember Wagner, Manager Hursh stated
that the Community Connections Centerwill s.enre as a hub whic.h can be utilized
by a number of diverse gro.ups, primarily cultural groups, to come together and
interact with one another as part of the greater community while celebrating their
distinct heritage and traditions. It will also provide a hub for the City to promote
available resources for those in need.
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Cit4 of Auburn-Council RetreatMinutes Oc4ober 28-29:2010
Councilmember Wagner expressed his desire to have the Community
Connections Center to be located at the Les Gove Community Campus.
Mayor Lewis noted that, due to a need for services now, a temporary facility will
be used until such time asthe Community Center can be completed.
Manager Hursh reported City and GRCC staff have been working on the idea of
utilizing underused fac'ilities, such as GRCG o�ces located at the Transit Station.
GRCC has a diversity program and the City has partnered with them on other
occasions.
Councilmember Norman spoke regarding exploring all possible venue.s and
opportunities for the promotion of diversity.
Councilmember Peloza requested that, as the City has embraced the word
"inclusive", that it be included in the City's mission.
Discussion followed regarding fhe use of the word "inc.lusive° in the Mission
statement.
Councilmembers concurred that the following should be added to the paricing lot
topic list:
❖ Use of the word "inclusive" in the Mission statement
Deyelopment of Airport
Director Coleriman reported 4hat, over 4he years, the City has explored
possibil'i4ies at the exisEing airport with regard to expansion and development in
an effort to establish private and commercial commuhity integration. The only
possibility of extension of the ruriway virould haVe to occur to the south where fhe
King County Park and Ride currently exists. That property has limitations with
regard to height. Director Co.leman referred to a map included in the packet and
reviewed other parcels which have been considered to the southwest for
possible airport ezpansion. Director Coleman reviewed two properties in fhe
Vicinity of 16'h Street NW and A Street NE. Staff is incorporating property
acquisition, including the Park and Ride, into the Comprehensive Plan in order to
obtain possible grant funding from the Federal Aviation Administra4ion (FAA).
Acquisition of the properties at 16t" Street NW and A Street NE would provide
access to the twenty-three acres shown on the map. The cost of mitigating the
wetlands located in fhis area would b.e significant. Staff is in the process of
updating the Capital Plan wi4h the FAA which will include the three properties.
Director Coleman reported development at the Airport includes construction of a
new runway and repair of a runway, and are in the process of installing new
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CiN of Auburn Council Retreat Minutes Octobec28-29.2010
runway lighting. These projects were completed via grant funds of approximately
$6,000,000 from the FAA.
Councilmember Wagner requested that staff determine the amount of grant
funds which would have to be returned to the FAA in the event the Airport was
relocated.
Deputy Mayor Singer inquired regarding storm water issues at the Airport.
Director Coleman stated that a feasibility study is ongoing at this time to develop
a survey of the Airport to determine where the water is flowing with regard to
Airport facilities. There are issues when 4here is a rain event with a row of
hangars located on the northeast comer of the Airport. There is a ditch which
backs up on the northeast end of the Airport because it can not drain into the
30�" Sfreet as intended. Detention ponds are located in this area in order to hold
the water until it c.an disseminate intb the system. Upsizing the 30th Street line
would heip to alleviate this issue. There are also a number of properties located
on Auburn Way North that are flowing onto the Airport property.
Couricilmember Norman commented on the current economic environment and
the difficulties involved in trying to plan twenty years out.
Mayor Lewis requested 4hat staff determine the following:
. What would the City have to repay in the event the Airport was relocated
. What are the terms of repayment
. What is the net cost to improve the Airport for future use
. What is the maximum extent of future use at fhe Airport at its current
location
e What is the maximum use in twenty years and related costs
. What are the benefits of retaining the Airport's current site Versus
relocation
Auburn Way South Redevelopment
Director Snyder reported that the redevelopment planning of Auburn Way South
has not gone anywhere at this time. There are very many complicating factors
including traffic, access, narrowness of the corritlor, th,e proximity of residential
uses, the large institutional presence of the Muckleshoot Indian Tribe (MIT), and
the role of Washington State Department. of Transportation with regard to State
Route 164. There are also many opportunities to refashion an area that has
historically been a retail presence with some limited o�ce to perhaps a mixed
use corridor and more presence for professional and business development.
Retail will continue to be a challenge due to access controls, but there is an
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Cib+�f Auburn Council Retreat Minutes October 28-29.2070
opportunity for master planning in fhis area. This is one of those planning
projects that wiU require a fair amount of intense effort. If Council concurs, a
good opportunity for opening discussions wouid be during the next
Comprehensive Plan update. There are economic market forces that will also
influence how this area deveiops. Issues to consider are how to incentivize
development along fhis corridor and how to put regulatory mechanisms in place
to incen4ivize development.
Councilmember Backus ezpressed her concerns regarding impressions of
visitors cortiing into Auburn from the south as this area is unappealing in some
areas, has lacked planning with regard to deVelopment, and has deteriorated
over the years.
Director Snyder stateii that the Auburn Way South corridor represents 4he typical
corridor developmenf pattem of the 1960-80's with regard to signage, access,
quality of structures, and inconsistent quality with regard to structure re-
investment.
Councilmember Wagner noted that the City is totally dependant on what the MIT
does with development of the Miles Gravel pit area.
Mayor Lewis suggested that there are two parts to the situation including short.
term solutions and rehabilitation of the Auburn Way South corridoc Mayor Lewis
referred to those portions of Highway 99 that have been improved and have
brought in more development. Rehatiilitation of fhe Auburn Way South corriiior
will bring back development and pride in 4he neighborhood. Re-establishment of
a "modern" corridor from Highway 18 to the top of Pig Hill will provide a vehicle
for both retail and residential development and revitalizafion of the whole are.
DirectorSnyder stated that there is a nexus befinreen public investment, whatever
fashion that takes, and private sector investment: Once there is an effort is
shown by the lo.cal government there is almost always and investment back into
the community as developers see a value in that.
Muckleshoot Indian Tribe (MIT)
Assistant Director Selle stated that there are many opportunities to form
partnerships with the MIT. An example is the Aubum Way South Corridor which
runs from Riverwalk to Hemlock. The MIT is working on a $30,000,000
developme.nt on the north side of the corridor between Dogwood and Hemlock.
The MIT controls most of the properties in that area and are working on that
development before 4hey consider the Miles Gravel Pit area which may have an
impact on rehabilitation of the Auburn Way South corridor. Staff has worked on
a corridor plan and the MIT has indicated that they are willing to participate up to
approximately $600,000. There are currently a numbe.r of grant applications
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Ciri of Auburn Council Retreat Minutes Octo6er 28-29.2010
pending and staff will continue to seek grant opp:ortunities and to procure MIT
participafion. Improvements will improve such issues as capacity problems,
imprope pedestrian safety, and bus access issues. Staff continues ongoing
discussions with the MIT with regard to partnering. The cost to widen Auburn
Way South to fve lanes from Riverwalk to Memlock is approximately $3.8 million.
The MIT supports 4he project improvements and is willing to contribute funds if
the Ciry is able to obtain the appropriate grant.funds.
Deputy Mayor Singer spoke regarding challenges involved with regard to inter-
culfural and inter-governmental relationship.s and encouraged creating
opportuni4ies to build one-on-one relationships with the MIT leadership.
Public Art, Cultural Arts and Events
Director Faber spoke regarcJing staff efforts to promote tourism and economic
development in the City of Aubum through various arts and community events.
Due to the efforts of staff, Go.uncil and the Arts Commission, there has been
up.tum in arts and events over the last few years: Director Faber reported on the
success of the recent Hops and Crops Festival brought in oVer 1,000 attendees
and also the success of the Petpalooza eVent. Direotor Faber spoke regarding
the diVerse group of citizens coming into Auburn from other communities for
these events and epents such as The Seattle Underground at the Auburn
Ayenue The.ater. The theater is part of the preliminary downtown redevelopment
program and has been successful to date, but at some point in 4he future, the
Gity will have to re-address what to do wi4h the downtown theater: Director
Faber referred to a Power Point presentation developed by the Arts Commissi9n
included in the agenda packet. Director Faber reviewed the performing aits
segment of the presentation and noted that all events, both at the Auburn
Avenue Theater and the Performing Arts Center are being marketed together in
an effort to bring more people into the Auburn community which has increased.
4icket sales. New seats have also been added in the center section of the
fheater.
Director Faber reviewed the public art segment of the presentation, which
includes the climbing wall gate and entry way and desk at the Les Gove Park
Activity/Gymnasium and Community Center and the City Hall Plaza project.
Staff continues fo integrate artwork into Public Works projects where appropriate
such as the M StreeY underpass. Slated for consideration in the future is
maintenance of existing artwork in an effort to keep it in good condition.
ArtRageous continues to bring in a tremendous number of people from all areas.
Councilmember Wagner expressed concerns of falling behind in funding public
art f�om the general fund instead of from project funds and requested the 1% for
art ordinance be refined for year 2011.
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Citv of Aubum Council Retreat Minutes October 28-29.2010
Director Faber reported that adding video capabilities to the Auburn Avenue
Theater will enhance partic'ipation and training capabiliEies to the downtown area,
Councilmember Norman praised the arts programs in Auburn as the programs
haye been very successful over the yea�s and continue to im"proVe. The arts
significantly buiid diversity within the community by bringing people of all walks
together to watch or participate in the arts. The arts fit well under "One Auburn"
as to quality, livability, diversity, a.nd building community. The arts are a true
asset to the Auburn community and should continue to be built upon.
Improved Animal Control
Director Heineman reported thaf, because of the short time frame provided by
King County, 4he Gity entered into an interlocal agreement with King County in
order to provide animal control services and to allow time for the City to develop
an animal services program. In order to achieVe this goal, the City hired a
temporary marketing manager and also canvassers. The agreement will expire
on December 31, 2012. King County has done very little with regard to
marketing for pet Iicenses. Since the City has taken over marketing, Finance
staff has assisted the canvassers in collecting funds in the field, and pet licenses
are being sold at the Parks and Planning Departments in addition to the City
Clerk's office. The Planning Department is managing 4he contract marketing
manager and canvassers. For the first six months of 2010, King County
colle.c.ted an average of $11,748 for Aubum. Since the City took over marketing
of pet licenses in July 2010, approximately $17,039 has bee� collected in pet
licensing fees or a 45% increase. In order to make an independent mov.e away
from King County for animal control services, the City must be dilige.nt in
inc[easing licensing in Auburn, organize a foster care program, develop a
program to return pets directly to their home, and involve the business
community: The City's goal is to find an organization or facility capable of
meeting the City's sheltering animals.
Councilmember Partridge reported that, as the time line has changed, the
Auburn Valley Humane Society (AVHS) has begun a re-ga4hering pro.cess in an
effort:to create a program and deyelop a plan of national recognition. The AVHS
is looking at strategies, locations, grant opportunities; and designs.
Councilmember Wagner suggested 4hat animal shelter be added under animal
control for vofing purposes tomorrow.
At 3:12 p.m., Deputy Mayor Singer recessed the meeting for a ten minute
intermission. Deputy Mayor Singer reconvened the meeting at 3a21 p.m.
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Citv of Auburn CouncilRetreat Minutes- October 28-29:2010
Mr. Prothman referred Councilmembers to a packet.containing issues discussed
by Council during the morning session for p�ioritization during tomorrow's
session.
Councilmember Pel,o.za requested that education opportunities for children be
added to the list.
Mr. Prothman asked that Counciimembers review the packet and submit any
corrections or addifions to Director Snyder. Each item will be evaluated and
inserted in #he appropriate category for prioritization tomorrow. Mr. Prothman
briefly discussed tomorrow's agenda.
Muckleshoot Indian Tribe (MIT)
Counc'ilmember Wagner inquired regarding the current method of contact with
4he MIT when approached for monetary issues.
Mayor Lewis stated that contact is dependent upon the issue at hand and
reviewed Various methods currently in practice.
Councilmember Wagner spoke regarding developing personal relationships with
the MIT Councilmembers and stated that the more that Council is aware of
issues that Council would like to discuss with MIT Councilmembers the more
likely that can be done in a personal situation. Gouncilmember Wagner
requested that Council be better informed about current issues and contacts with
the MIT.
Mayor Leuvis spoke regarding complications which may arise regarding inter-
culfural and governmental relationships. Mayor Lewis offered several samples
suggestions on how Auburn City Councilmembers might approach MIT
Councilmembers.
Councilmember Wagner requested that Councilmembers be provided with a Iist
of issues, topics, and talking points that might be used to stimulate conve�sation
with MIT Councilmembers. •
MayorLewis suggested that the list might be created yia Council Committees.
Deputy Mayor Singer expressed concerns about a Councilmember providing
personal viewpoints rather than Counc'il's vievupoints which might send mixed
messages and cautioned Council regarding discussions on controversial issues.
Councilmember Wagner stated that he thought a list would be a good reminder
for Councilmembers.
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Citv of Aubum Council Retreat Minutes October 28-29.2010
Councilmember Partridge stated that he virould appreciate a chance to hear from
MIT Councilmemb:ers regarding their governance and visions in an effort to be
better educated.
Mayor Lewis stated 4hat, at this time, fhe MIT Council does not wish 4o share
fheir viewpoints with the City and want to establish trust with the City of Auburn
prior to sharing their long term planning. Council must first develop personal
relationships with the MIT Councilmembers in order to have these types of
discussions.
Councilmemb.er Backus spoke regarding an Association of Washington Cities
session attended by Mayor Lewis and Councilmember Wagner related to
background on the Native American cultu�e. At that time, Council requested that
a member of the MIT speak to the Council regarding fheir cultural heritage and
distinctiveness, but fhe MIT was adamant in their refusal as this is not their way.
Deputy Mayor Singer spoke regarding protocols that must be followed virhen
dealing with the MIT.
Discussion followed regarding the MIT and building relationships.
Mayor Lewis stressed the importance of building relationships through the youth
in both cultures.
Police Chief Lee spoke regarding development of successful relationships with
the MIT through the Police Departmenf. The MIT cur�ently hires Autiurn's exfra
iiuty officers for security at the MIT Casino. Police Chief Lee also reported on
the monthly Law and Order meetings with Tribal Councilmembers which also
provides good contact with the MIT.
City Attomey Heid stated that the City prosecutes offenses occurring at the MIT
Casino and work closely with Casino staff and MIT legal departmenf staff. There
is much interaction and sta,ff has developed a good working relationship with
Tribal attorneys.
Manager Hursh reported that staff has assisted on various student issue.s atthe
new MIT high school with regard to connecting studenfs to some social service
agencies as they do not have direct relationships with tfiose agencies.
Auburn Regional Medical Center
Councilmember Wagner expressetl concems 4hat Council is being to.o timid with
the boundaries of the medical zone and wondered if it should be allowed to go
into the downtown four block area and north to Fred Meyer.
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Ciri of Auburn Council Retreat Minutes Actobec 28-29. 2010
Counciimember Backus stated that Council originally preferred that the medical
zone be north of Main Street in order to keep it from spilling over into the retail
area of downtown that Council identified as the Main Street Economic
DeVelopment area..
Dis.cussion foliowed regarding allowing the Medical Zone to be extended into the
downtown core if located on a second or third sfory of a facility.
Mayor Lewis expressed concerns in how this issue was communicated to staff.
The direction that he believed Council wished staff to proceed with was with no
Medical Zone south of Main Street. As long as there is a positive use on a
second or third floor, the Ciry could make far more use of the Medical Zone in
the Downtown Development Plan.
Discussion followed regarding density requirements, downtown residential
housing, expansion of the Medical Zone boundaries, and mixeii use including
resiclential.
Councilmember Norman expre.ssed con.cerns regarding housing in the downtown
core which needs a certain amount of restaurants and refail in order to br'ing
_ _ _ _
people into the area, and suggested that commercial should be on the main floor
of a facility only.
Councilmember Wagner spoke regarding including a medical education facility or
co.mponent in the Council goals for the Medical Zone.
Mayor Lewis requested fhaY staff research prospects for a nursing school for the
Auburn downtown area and suggested attempting to make another contact with
the Auburn Regional Medical Center with regard to educational opportunities.
Human Services
Counc'ilmember Partridge spoke regarding governments involvement in human
services, how a community cares for itself, partnerships, and efficiencies.
Manager Hursh noted that Community Development Block Grant (CDBG) funds
are specified for either e.conomic development or community development. The
City of Auburn's CDBG funds are primarily funding community development.
Councilmember Norman spoke regarding positive partnerships that haye been
developed with faith based organizations and agencie.s. Auburn is unique in that
having a strong human services outreach is a priority in the City. This is
especially important due to the current economic downfurn as counties are
cutting human services. Councilmember Norman spoke regarding the
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Citv of Autlum Council Retreat Minutes_ October 28-29.2010
importance of forming partnerships to help alleviate the issues involved in
providing human services.
Discussions followed regarding the topic of homeless individuals and
partnerships formed to improve their plight, the Auburn Municipal Court system
and re-offenders, transitional housing, and finding a compassionate me4hod for
dealing with the homelessness situation.
Mayor Lewis noted that the SEARCH program was specifically developed for the
purpose of dealing with homelessness as there are communities that refuse to
do their share or make a contribution in finding solutions. Communities must find
collective methods to assist people in finding solufionsto theirbad situations and
to finding solu4ions without providing permanent sheltering facilities.
Discussion followed regarding utilization of partnerships for human services.
River Front
Deputy Mayor Singer stated that the City should be taking more advantage of the
fact that the City has two rivers in the community by providing better public
access and use.
Director Faber spoke regarding the completion of Green River Trail to from the
277�n bridge to the Fenster Levy and lobbying for funding for that project,
including funding for levy repair. Staff has also been working on the transfer of
two, ten-acre properties located at 104'h and Green River Road, one of which is
owned by the County and one is owned by the State. This property would
provide an opportunity for a riverfront park and trail system which would provide
the public access to the Green River.
Mayor Lewis stated that, in addition to the development of the rivers for
economic development purposes, NW Fisheries and boathaul outs
Director Faber reported that there are also areas at 2"d Street and 4'" Street
which could potentially provide a float-boat launching area as part of the salmon
recovery area. Director Faber also met with Green Rive.r Communiry College
(GRCC) representatives at Isaac Eyans Park regarding the potential
interprefation area where GRCG Natural Resource cla"ss participants would
provide educational classes regarding interpretation of 4he river and salmon
habitat for the public at no cost.
Discussion followed regarding connection and extension of various trails
throughout the City of Auburn and beyond and benefits that would provide to the
communiry.
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City of Auburn Council Retreat Minutes Octobec 28-29, 2070
City Hall Space
Deputy Mayor Singer inquired regarding plans for the extra space at City Hall.
Mayor Lewis state.d that the space at City Hall was originaily discussed during
fhe design of the City Hall Plaza project. The City Attorney and the Human
Resources staff have not moved and currently occupy smailer stations than they
should. These departments will eventually moye to the second floor. Mayor
Lewis noted that 4he layout for the proposed relocation of sfaff is posted in the
Human Services offices.
Councilmember Haugen requested that a copy of the layout be provided in
Public Works Committee.
Depury Mayor Singer suggested that the second floor of City Hall temporarily be
leased out.
Mayor Lewis stated that City Hall and the City Hall Annex are currently used
daily, nightly, and on weekends on a regula�ly scheduled basis. If City Hall is
temporarily leased out, then a policy must be developed to dete.rmine what type
of uses will be allowed and what Council would cons.ider a positive use of that
space. Mayor Lewis stated that this idea is very good, but the policies mustbe in
place first. Mayor Lewis recommended that the Planning and Communi.ty
DeVelopment and Municipal Services Committees establishthose policies.
Deputy Mayor Singer pointed out fhat Council needs to determine how much
space they will need in City Hall and requested that staff bring the most current
blue print to tomorrow's session for review.
The Co.uncil adjourned at 4:30 p.m. to meet again on Friday, October 29, 2010 at
8:30 a.m.
The Council reconvened on October 29, 2010 at 8:38 a.m.
Mayor Peter B. Lewis and the following Councilmembers virere present: Rich
1lVagner, Sue Singer, Nancy Bac,kus, Lyrin Norman, Bill Peloza, Virginia Haugen,
and John Partridge.
Staff members presenf: Finance Director Sheliey Coleman; Human Resources
and Risk/Property Management Director Brenda Heineman; City
Engineer/Assistant Public Works Direcfor Dennis Selle; Executive Assistant
Tamie Bothell; Chief of Police Bob Lee; and Deputy City Clerk Cathy
Richardson. City Attomey Daniel B. Heid; Parks, Arts and Recreation Director
Daryl Faber; and Community Services Manager Michael Flursh arrived at 10:23
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Citv of Aubum Council Retreat Miwtes October 2&29. 2010
a.m. Planning and Community Development Director Kevin Snyder arrived at
10:28 a.m.
Also in attendance were Facilitator Greg Prothman and citizen Wayne Osborne.
Mr. Prothman reviewed the prioritization prbcess. Each counc'ilmember will be
allotted twenty blue dots antl six red super dofs (worth three blue dots each) in
order to select 4hose items of prioriry to each Gouncilmember. There are
seventy-four topics and each Councilmember is to initial their dots.
Deputy Mayor Singer requested that the results of the prioritization be reviewed
prior to the end of the session.
Gouncilmember Wagner stated that he will also analyze the prioritization data in
more detail and suggested that the information be p�esenfed at the next
Committee of the Whole meeting.
Councilmember Backus expressed concems with regard to budgeting for the
prioritized projects.
Mayor Lewis stated that one of United States governmenYs biggest failings is the
inab'ility to achieve long-term planning for fufure projects and p.riorities. It is not
about how much money the City will have next year, but is about what the City
needs in the future. The Council can then determine how to fnd reVenue
sf�eams to complete the projects. Some projects will be completed in 4he near
future, but others are slated for five to twenry years in the future. The City of
Auburn is one of the few ci#ies in the region that performs this type of visioning
proce.ss.
Councilmem6er Wagner expressed appreciation to Councilmember Norman for
pointing out the importance of partnering, which is key to all of the strategies.
Councilmember Wagner also pointed out that there are hand-written items under
the category of themes as they are not stated in a way to identify them as
projects. The themes are as follows:
. Cohesive Communiry
. Preserve the Past and Focus on the future
. Multiple Economic and Commu.nity Districts
• Focused Economic Deyelopment
. Citywide Focus on Planning and Community Collaboration
• Community Based Celebrations
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Citv of Aubum Council Retreat Minutes October 28-29.2010
Councilmembers reviewed the topics of discussion from yesterday including the
downtown urban core and designations of downtown urban core areas.
Depury Mayor Singer pointed out that the federal government may be selling the
post o�ces and that property may be up for sale. Council should think about
what the City miglit want for that particular area, such as medical zoning.
Mayor Lewis pointed out that the Ciry does not have information regarding the
long term planning for MIT, GRCC, or ARMC..
Councilmember Norman spoke regarding GRCC future plans, such as their weil-
known welding program. Completion of the Trades building is on hold as it was
under-funded. They will proceed with development of the property and the
Trades building project is slated to be comple4ed in ye.ar 2012.
Deputy Mayor Singer stated that GRCG has a very good aviation program and
suggested that the City might present a partnering opportunity.
Councilmember Norman pointed out fhat the GRCC aviation program is rated as
one of the top three program in the United States 6y the Federal Aviation
Administration.
Discussion fo,llowed regarding opportuni4ies provided by having GRCC in Auburn
and many other assets located within the Aubum community.
Councilmembers also discussed the number of restaurants in Aubum.
Deputy Mayor Singer noted that the restaurants that the City would like to locate
in Awburn will not come here due to the City's previous demographics.
Hopefully, the de.mographics will change when fhe new census is completed.
At 9:17 a.m., Councilmembers began the prioritization process.
The meeting reconvened at 10:14 a.m.
Mr. Prothman reviewed the some of the results of the prioritization which
included the following items:
. Re-evaluate and Review Urban Center wifh Extended Areas
. Promote Stability in Neighborhoods in the Downtown Area
. Explore Name Change and_ Expand Different Parts of Community
Festivals and Celebrations (i.e: Good OI' Days)
. Create Medical Hospital Zone
. Continue Advocacy for Amtrak.Stop
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CiN of Aubum Council Retreat Minufes October 28-29.2010
. Develop Gommunity Center at Les Gove Park
e Work Towards Unification of New Communities with Centralized
Communication and Outreach
• Confinue to Seek Opportunities and Partner and Work with the MIT
. Encourage Public Art Throughout the Gity
e DeVelop Environmental Buiiding, Commercial and TecHnology in the
Green Zone
. Continue Commitment to the SOS Program
. Pursue Ways to Bring In All Arterial Streets to at Least a 70% Rating
e Preserve the Camegie Library and Former Post Office and Encourage
Rublic Art
. Improve Animal Control
e Assure that Aubum is a Safe and Secure Place to Live and Have a
Business
• Develop Working Relationships with Universities
. Market Aubum as a Regional Entertainment Center
• Develop Five Economic Development Districts for Business Density
Councilmember Norman noted that e4eryone has a different perspectiye and
may not dot a particular item eVen though it is still important to them such as
"Ensure That Auburn is a Safe and Secure Place to Work and Have a Business".
If this is not already happening, then the City is not providing essenfial services,
so Council may not have placed a dot on this item. Prioritization is a very
differenf process for each Councitmember.
Mr. Prothman stated that no matter what mechanism is used, the prioritization
prbcess works in a generalized sense but does not really allow for spe.cifics.
Some issues or items can be dealt with immediately, but other ite.ms are broader
and important and allow for themes to emerge for future planning.
Discussion followed regarding items that may be considered long-shots or
should perhaps be removed from the selections.
Mayor Lewis stated that some items need to continue to be shown on the list as
even though 4hey may not be completed in near future they should remain on the
Council's radar.
Discussion followed regarding the need for partnerships with the private sector in
an effort to accomplish some of the projects, such as the sky bridge across C
8treet.
Councifinembers also discussed the following 4opics with regard to prioritization:
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Citv of Aubum Council Retreat Minutes October 28-29. 2010
. Proceed with developing the Medical Zone
• Refine definition of Promoting Stability of Neighborhoods in Downtown
Areas
• Expansion of the Urban Core
• Preservation/stabiliry of olderlrural/various neighborhoods throughout
Auburn
. Animal control (AVHS)
. Being pro-active regard to historical structures
• Benefits of an Amtrak stop in Auburn
. Aubum Junction
• Development in the Green Zone— MarKeting Plan
• • Local festivals
• Promofing Aubum as a strong arts community
• Downtown parking
• Develop downtown shuttling opportunities to various locations
• Marketing Auburn in general
Councilmembers commented that there were ifems of importance that they did
not put a dot on, not because they did not consider them to be important but
because the item or project is already moving forward.
At 11:30 a.m., Deputy Mayor Singer recessed the meeting for lunch. Deputy
Mayor Singe.r reconyened the meeting at 12:07 p.m.
Deputy Mayor Singer spoke regarding deyelopment of a potential partnerShip
with a former Microsoft employee who developed a green business and invited
Manager Hursh to share the information with the Council.
Manager Hursh explained that House Runner is a project funded by a foundation
which is a very innovative technology. House Runner is an in-home device that
monitors energy use of electrically run appliances or apparatus, Electronic
devises are plugged into the unit and the unit is plugged into the an outlet. The
unit communicates virith the main device which will proqide information such as a
IigHt left on, etc. The unit will monitor anything that is drawing power. The main
device is connected through broadband cable antl prints out a report on how you
could be more efficient in your energy usage. A homeowner can self-monitor or
the device can be set up in a particular pattern to control energy use in the
home. A homeowner is able to access the device via computer and can adjust
items such as a furnace remotely. A dishwasher or otherappliance can be set to
run during low peak hours. The device will eventually be sold on the open
market, but until that tirime, they would I'ike to test the devices in Auburn in homes
with a.n income demographic 4hat would benefit from the device. They are.
targeting neighborhoods in Lea Hill Homes near GRCC and several other similar
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Citv of Aubum Couneil Retreat Minutes October 28-29.2010
neighborhoods. They are offering the device free of charge to one-hundred
homes in order to receive feedback on how their product is working prior to
selling it on the open market. The City is coupling the House Runner project with
weatherization funds designated for qualified low income residents. Participants
will receive the House Runner device together with two years of free broadband
cable through and a computer for those who participate. Ten units have already
been installed. House Runner will occupy four desks at City Hall.
Deputy Mayor Singer reported that Home Runner partners, Ryan Guys and
Stacy Nolan, were going to be one of the five clients fo� the ASCENT program.
They are very well connected and can help tfie City with the Green Zone. They
are both are highly regarded in 4heir fields and Deputy Mayor Singer urged
Counc'il to keep involving them ifi 4he City moves forvvard with the Green Zone.
One of the reque.sts they have made from the Gity is that they want the City to
use the City's marketing channels to promote the idea. The devices are being
manufactured in the United States and they are using staff from 4he Lighthouse
for the Blind and have inquired regarding using people from other agencies such
as Skills and Trillium. They would like to locate their business in Auburn.
Manager Hursh stated that there is a youth employment component as well as
there will be expertise need in se8ing up computers and setting up the device
and monitoring system.
Deputy Mayor Singer reported that Stacy Nolan has a Moon Town Foundation.
The idea behind the foundation is to take at-risk youth and get them into green
technology, thereby providing a fu#ure for th.e.m. Deputy Mayor Singer noted that
Council's de.cision regarding the Green Zone and development of a business
plan will require City staff in orcler to provide written reports to Council
Committees.
Councilmemb.er Norman cautioned that the Planning and Community
Development Committee has had to prioritize their mat�ix due to current work-
load demands on staff.
Deputy Mayor Singer pointed out that the program has not cost the City anytFiing
at this point except the time of Manager Hursh and a few empty cubicles at City
Hall.
Councilmemb.er Partridge suggested that Council consider hosting a "green"
convention in the future.
peputy Mayor Singer sfated that she and Mayor Lewis were approached by a
developer building the new regional clean technology demonstration center
effort. The developer has proposed to build the center at the 15ih Street Park. N'
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CiN of Auburn Couneil Retreat Minutes October 28-29.2010
Ride, If the plan moves forward, it will establish Auburn as a regional center for
green technology.
City Hall Plans
Mayor Lewis reported that there are three areas to be remodeled at City Hall:
• Change the Council Chambers to meet the current needs of the City
. Mayor and Councilmember Offices
• Human Resources and Legal Departments
The project will be done in phases as funds allow. The HVAC system is a
separate project and must be completed first. That HVAC system project
cannot take place until the staff areas have been defined. Each phase wilf be
taken through the Council comm'ittees. In order to remodel the Council
Chambers, Council must provide input with regard to Council needs and how
they would like the Council Chambers and Gouncil offices to Iook and function.
Mayor Lewis urged Council to consider the needs of future Councils over the
next 4wenty years.
Mayor Lewis stated fhat an updated information will be provided to
Councilmembers via the Council Committees.
Mayor Lewis requested that Council develop policies for use of City Hall's for use
by outside agencies. Mayor Lewis recommended development of 4he policies
through the Planning and Community Development and Municipal Services
Committees.
Budgeting for Outcomes
Mayor Lewis spoke regarding the costs and public input involved in changing the
budgeting process and invited Director Coleman 4o review the Budgeting for
Outcomes (BFO) process.
Direcfor Coleman reported that this is the same presentation presented at the
last Council workshop. Budgeting fdr Outcomes (BFO) entails priority buclgeting.
Director Coleman reviewed some of fhe differences between traditional
budgeting and BFO.
Traditional Budgetingc
. Curren4ly line item budgeting - based on costs not value
. Department structure works well for policy and programs but has some
built-in limitations and does not work as well for linking spending to
government=wide strategies and objectives
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Citv of Aubum Council Refreat Minutes October 28-29. 2010
• Each department prepares their own budget — discussions between
Finance and other departments offer little opportuniry in the process for
interdepartmental collaboration
Budgeting for Outcomes:
• Fund programs and ac4ivities tha4 support agreed upon strategies that
have been developed to meet objectives
• Still legally required to do line item budget by fund and report that way
• Provides a lens from what the Go.uncil establishes as citywide goals and
priorities into activities that we do and ties into activities according to
Council's vision
• Provides more transparency
Director Coleman reviewed some of the govemments using BFO in various
stafes, cities, counties and school districts. Director Coleman stated that the
State of Washington has more participation is some other states.
Director Coleman reviewed the BFO structure.
A typical BFO structure includes:
• Steering team —meet with Results team to ensure they are on task
. Process support team — meet with Results team to ensure they are on
task
• Results team develops strategies for each priority that Council establishes
—generally five or six priorities
o Council involved in beginning setting broad visions or policies and again at
the end with approval of the budget
Discussion followed regarding the purpos.e of the various teams and protocol of
fhe BFO structure.
Director Coleman reviewed the eight steps involve.d in BFO.
BFO's Eight Steps:
• Identity all available revenue
• Set high level priorities
• Allocate all revenues to the priorities
• Greate re.quest for results
• Invite/prepare offers
• Rank offers
. Decide what offers to "buy"
• Present the budget
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Citv of Aubum Council Retreat Minutes . October 28-29.2010
Councilmembers discussed the BFO process; limitations, citizen participation,
costs related to consultant services and staff time, and receiving public input.
There being no further discussion, 4he meeting adjourned at 1:40 p.m.
Prepared by:
Cathy Richardson, Deputy City Clerk
Page 38